Tournement Prep docs

Here is our starting, working document:

Divisions: U8, U10 and U12 (consider U14)



Locations

Need to check field availability and then work through number of teams per division based on field set up.

Volunteers needed

• Tournament Director

• Assistant Tournament Director

• Referee Coordinator

• Tournament Treasurer

• Scheduler

• Statistician

• U8 Division Coordinator

• U10 Division Coordinator

• U12 Division Coordinator

• Registration and Check-In Coordinator

• Volunteer Coordinator

o Field Director(s)
o T-shirt Sales Coordinator – one per location

• Sponsorship/Marketing/PR Outreach Coordinator

o Food/Vendor Coordinator



Cost for Tournament

• Develop budget – fields, t-shirts, trophies/medals/pins/patches…..anything else?

• Registration cost per team

• Referee deposit per team



Dates to Consider



• Application submitted to National for approval.

• Deadline for applications being received.



** Sales Tax/Business License/Checking Account **



Budgetary Items

• Rental Items

o Communications Devices (Radios?)

o Canopies – each venue

o Tables – Per Venue

 Registration/Check in

 Referee Check in

 Sales (if needed)

o Chairs – 2 per table

o Wi-fi/Hotspot

o Computer/laptop(s)/printer(s)

o EMS/Security

o Generator(s) – if needed

o Field space



• Purchase items

o Water

o Signage (per venue for professional appearance)

 Referee/Check in/Sales/etc

• May be offset by sponsors

o Printing

 Game cards

 Rosters

 Brochures/Maps/Info

• May be offset by sponsors

o Snack stand (if used)

 What would we sell?

o Corner flags, goals, nets (as needed), chalk, paint

o Team swag

 T-Shirt, pin

o Coach swag

 T-Shirt, pin, hat

o Referee swag

 T-Shirt, pin, patch, coin

o Sale items

 Sweat shirts

 T-shirts

 Hats

 Ball